Email signature guides
How to add a signature in every major mail app, what a professional signature should include, and how to give a whole team one matching signature.
Install guides
- How to add an email signature in GmailAdd a signature in Gmail on a computer, set it as the default for new emails and replies, and set the separate mobile signature in the Gmail phone app.
- How to add an email signature in OutlookStep-by-step signature setup for new Outlook for Windows, Outlook on the web, classic Outlook, Outlook for Mac, and the Outlook mobile app, with defaults.
- How to add an email signature in Apple MailAdd a signature in Mail on Mac, keep its fonts by unchecking Always match my default message font, and why images can look broken in Settings but send fine.
- How to add an email signature on iPhoneSet your email signature on iPhone in Apple Mail, the Gmail app, and the Outlook app, and why phone signatures should be short and plain text.
For teams
- What to include in a professional email signatureWhat a professional email signature should include (name, title, one phone, website, logo, legal lines), what to leave out, and how to stop logo attachments.
- How to roll out one email signature to your whole teamA plan for giving your whole team one matching email signature: set the brand template, collect details, install, onboard new hires, keep it current.
By profession
- Real estate agent email signature requirementsWhat real estate agents usually put in an email signature: brokerage name, license number where required, Equal Housing logo. Rules vary by state.
- Law firm email disclaimer examplesFive short confidentiality notice examples for law firm email signatures, when a disclaimer helps, its limits, and how to keep it brief. Not legal advice.
- Loan officer email signature: NMLS ID and what else to includeWhat a loan officer email signature should include: personal and company NMLS ID, Equal Housing Lender line, state licenses. Rules vary by state.