A Crossware alternative with a published, one-time price
Crossware Mail Signature is sold by quote, and its site does not publish a price at any size. Staff Signature shows every price on the page and charges once, with banners, scheduled banners, and click tracking on every team plan. Crossware installs on the mail server and we do not, so this page covers both sides.
Crossware prices checked October 7, 2026
About Crossware
Crossware Mail Signature is a server-side email signature product for Microsoft 365, Google Workspace, Exchange, and HCL Domino, made by a company based in New Zealand. It focuses on enterprise and public sector organizations of 50 to 10,000 or more staff. It offers central, tamper-proof control, rules by group, sender, recipient, and date, banners with click-through tracking, centrally managed disclaimers, and an Enterprise Private Cloud version that runs in the customer's own Azure. It is licensed per user as a subscription. Prices are not published; its FAQ and help center direct buyers to request a quote.
Crossware plans and prices
As published on Crossware's site, as of October 2026. Check crossware365.com FAQ for current prices before you decide.
| Plan | Price | What it includes |
|---|---|---|
| Crossware Mail Signature (Microsoft 365, Google Workspace, Exchange, HCL Domino) | Not published (contact sales) | No plan tiers are shown |
| Enterprise Private Cloud (runs in your own Azure) | Not published (contact sales) | No plan tiers are shown |
Source: crossware365.com FAQ, read October 7, 2026.
How Crossware charges
- A subscription licensed per user, where a user is any mailbox that needs a signature.
- Price is not published. The FAQ and help center say to contact sales for a quote. The /pricing and /plans pages return a not-found error.
- Support and maintenance are included in the subscription.
- 30-day free trial through a request form. Design changes and migration are extra paid services, prices not published.
Three-year cost for 25, 100, and 250 users
Crossware sells one product, so one column covers it. Staff Signature is one payment that includes both.
| Users | Staff Signature | Crossware Mail Signature, 3 years |
|---|---|---|
| 25 | $99 one timeSmall team, 25 signatures | Quote only |
| 100 | $299 one timeTeam, 100 signatures | Quote only |
| 250 | $649 one time ($499 founding price for the first 25 organizations)Organization, 250 signatures | Quote only |
- Crossware does not publish a price at any size, so no 3-year figure can be computed.
- Crossware publishes one product with no plan tiers.
- Computed from crossware365.com FAQ, read October 7, 2026, billed annually where the vendor shows it. Staff Signature is a one-time price with no renewal.
Premium features: which Crossware plan, and ours
Staff Signature includes every feature it offers on every team plan, from $99 for 25 signatures. The last three rows are what we do not offer.
| Feature | Crossware | Staff Signature |
|---|---|---|
| Promotional banners | Included | Included |
| Scheduled banners (start and end dates) | Included | Included |
| Click tracking | Included (banner click-through) | Included, per link and per person |
| Multiple templates | Included (by rules) | Included |
| Multiple admins | Delegated design access | Included |
| Call-to-action buttons | Not published | Included |
| Design matched from a screenshot | Paid service, price not published | Included |
| Install tracking with reminders | Not published | Included |
| Legal disclaimers | Included | Included |
| Server-side Microsoft 365 install | Included | Not offered |
| Automatic directory sync | Included | Not offered |
| Single sign-on (SSO) | Not published | Not offered |
"Not published" means the feature does not appear on Crossware's pricing or product pages as of October 7, 2026. Source: crossware365.com FAQ.
Other features Crossware limits by plan
- Design changes and platform migration: Extra paid services, prices not published
- A/B testing, CRM integrations, SSO: Not mentioned on Crossware's site
What Crossware does better
- Server-side signatures for Microsoft 365, Google Workspace, Exchange, and HCL Domino, plus a Dynamic Outlook Add-in.
- An Enterprise Private Cloud version that runs inside your own Azure, which some public sector buyers require.
- Rules by group, domain, sender, recipient, internal or external, and date.
- Directory data pulled from Azure AD through Microsoft Graph, so staff details stay current.
- Delegated access, so a marketing group can edit designs without being admins.
- One-click surveys and reviews in the signature, and a 30-day free trial.
If any of these is a requirement, Crossware is the better choice. Staff Signature is for teams that use Gmail, Outlook, or Apple Mail, are fine with each person pasting their signature in once (about two minutes, with automatic reminders), and would rather pay once than renew every year.
Common questions
How much does Crossware Mail Signature cost?
Crossware does not publish a price. As of October 7, 2026, its FAQ and help center say the cost depends on the number of users and direct buyers to request a quote from sales.
Does Crossware have a free trial?
Yes. Crossware offers a 30-day free trial through a request form on its site.
Does Staff Signature work with HCL Domino or Exchange on the server?
No. Staff Signature does not install on any mail server. Each person pastes their signature into Gmail, Outlook, or Apple Mail. If you need server-side install on Exchange or Domino, Crossware is the better fit.
Is Staff Signature a subscription?
No. You pay once: $99 for 25 signatures, $299 for 100, $649 for 250, or $999 for 500. There is no renewal.
Pay once for the whole team
$299 for 100 matching signatures, with the Admin Console, banners, scheduled banners, and click tracking included. If fewer than 80% of the staff you invite have installed within 14 days, we refund the block in full.
Sources
- Crossware FAQ (licensing and pricing), read October 7, 2026
- Crossware help center, billing, read October 7, 2026
- Crossware product page, read October 7, 2026
- Crossware Enterprise Private Cloud, read October 7, 2026